Recruitment Privacy Policy

 

At Nucleus, we are committed to protecting your personal data. This Recruitment Privacy Policy explains how we collect, use, and store your personal information during our recruitment process, and your rights under data protection law, including the UK General Data Protection Regulation (UK GDPR). 

 

Who We Are 

Nucleus (“we”, “our”, “us”) is the data controller of your personal information during the recruitment process. 

Our contact details are: 

  • Company Name: Nucleus Services Limited 
  • Address: 4th Floor, 120 Regent Street, London, W1B 5FE 

 

What Data Do We Collect 

When you apply for a role with us (directly or via an agency), we may collect and process the following types of personal data: 

  • Contact details (full name, email address, phone number, address) 
  • CV, cover letter, work history, qualifications, skills, and experience 
  • Interview notes and assessments 
  • Right-to-work documentation (where required by law) 
  • References (with your consent) 
  • Any additional information you choose to share during the recruitment process 

We do not collect special categories of data (e.g., health information, ethnicity) unless you voluntarily provide it (for example, in relation to reasonable adjustments for an interview). 

 

How Do We Use Your Data 

We process your personal data for the following purposes: 

  • Assessing your suitability for a role at Nucleus 
  • Communicating with you about your application 
  • Arranging and conducting interviews 
  • Complying with legal obligations (e.g., right-to-work checks) 
  • Maintaining records of the recruitment process 

We will not use your personal data for purposes unrelated to recruitment without your consent. 

 

How Long Do We Keep Your Data 

  • If you are unsuccessful in your application, we will retain your personal data for 12 months after the recruitment process ends. This is so we can consider you for future roles and respond to any legal claims. 
  • If you are successful, your data will form part of your employee record and will be kept in line with our Retention Policy. 

 

Who Do We Share Your Data With 

We may share your personal data with: 

  • Internal hiring managers and interviewers 
  • Recruitment agencies (if they submitted your application) 
  • Third-party service providers (e.g., applicant tracking systems like HiBob) 
  • Legal or regulatory authorities where required 

 

Your Rights 

Under data protection law, you have the right to: 

  • Access the personal data we hold about you 
  • Request correction of inaccurate data 
  • Request deletion of your data (“right to be forgotten”) 
  • Object to or restrict processing in certain circumstances 
  • Withdraw consent (where processing is based on consent) 
  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we use your data 

To exercise any of these rights, please contact us at Data.Protection@nucleus-cf.co.uk